Completing the Form
A. Your Federal Employer Identification Number (FEIN) is used as your filing identification number to correctly identify and track all of your filings.
If you do not have a FEIN the Commission will assign a unique number to the business entity. Once assigned, the business entity will be responsible for remembering it for any inquiries concerning filings and any future reporting to the Commission.
A. DO NOT apply for a new number if you lost or forgot the ELEC Identification Number. The same number needs to be used for every filing to properly identify the business entity filing the report. Contact the Commission's Help Desk by calling (609) 292-8700 or Toll Free within New Jersey at 1-888-313-ELEC (3532) during regular business hours.
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|Completing the Form|
A. It sounds like you have an older version of the free Adobe Reader. In order to use the form BE you need to upgrade to Adobe Reader 8.0. Upgrade today by downloading the latest version of Adobe Reader software for FREE.
A. Yes. All business entities that have received $50,000 or more in a calendar year from contracts or agreements with public entities in New Jersey are required to file the Form BE, regardless of whether or not the contracts are fair and open.
A. If the business entity received $50,000 or more in a calendar year from contracts or agreements with public entities in New Jersey, then yes, the business entity is required to complete the first page and must check the box under the acknowledgement stating that the business entity has made no reportable contributions.
A. If a business entity has made no reportable contributions, then you are not required to report contract information. The rest of the form will no longer appear. Filing the first page will fulfill the business entity’s filing obligation for the year.
Q. A business entity has only three public contracts worth $20,000 each for a total of $60,000, but it only received $30,000 in compensation for those contracts in the calendar year. Is the Form BE required to be filed?
A. No. Since the business entity did not receive more than $50,000 in the calendar year from government contracts or agreements, the Form BE is not required to be filed.
A. File an amended Form BE.
A. Locate the saved Form BE on your computer. Make all necessary changes and re-save the Form BE using the “save-as” feature. Follow the same steps to re-file your amended Form BE as you used to file the initial report. Contact the Commission’s Help Desk at 1-888-313-ELEC(3532) if you need filing assistance.
A. If the refund was made within the required timeframe you do not have to report the contribution. However, if the refund was made after the required timeframe, the contribution and the refund must be reported as two separate entries. After entering the contribution information, select Add A New Contribution. Enter the same contributor name and address. From the Contribution Type, select Refund. The Contribution Date and Contribution Amount fields will change to Refund Date and Refund Amount respectively. Enter the date of the refund. Enter the amount of the refund as a negative number. Example: Enter a refund of $2,400.25 as -2400.25.
The refund must is reported as a separate refunded amount in the negative so that the sum of the two entries reflects the refund.
Note: For State contracts, the business entity must request and receive the refund within 30 days of making the contribution. There is no cure for contributions made within 60 days of a gubernatorial election.
For Legislative, County and Municipal contracts, the business entity must request and receive the refund within 60 days of making the contribution.